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ASSESSMENT OF CONTINUING EDUCATION FUND REIMBURSABLE COURSES

HKCAAVQ, commissioned by Labour and Welfare Bureau (LWB), is responsible for (a) advising LWB on the registration of courses to be included in the list of reimbursable courses under the Continuing Education Fund (CEF), and (b) monitoring the quality of courses after CEF registration, as and when required by LWB.

In June 2002, the Government set up the CEF to encourage adults to pursue further education by providing them with subsidies for continuing education and training, with a view to facilitating Hong Kong’s transition to a knowledge-based economy and adaptation to an increasingly globalised world.

In order to enhance the operation of CEF, a series of enhancement measures applicable to all CEF courses from 1 April 2019 are implemented, which include:

Arrangements before 1 April 2019 Enhancement measures on or after 1 April 2019
(a) Scope of CEF courses

Within the eight specified domains of CEF

Specification of Competency Standards-based (SCS-based) courses under the Qualifications Register (QR)
.

All registered courses under the QR, including SCS-based courses, Specification of Generic (Foundation) Competencies-based (SGC-based) courses, and non SCS/SGC-based courses which are divided into 14 classified Areas of Study and Training

(b) Quality assurance of courses and safeguards to better protect CEF applicants 

QR registration of CEF courses

No such requirement before May 2008

Since May 2008, all new CEF courses must be registered under the QR

.

QR registration of CEF courses

CEF courses registered before May 2008 are required to be registered under the QR within a transitional period of four years

All new CEF courses must be registered under the QR

Validity period of CEF course registration

For courses which have a validity period of QR registration, the validity period of the CEF registration will expire on the end date of their QR validity period

For other CEF courses, no expiry date of the CEF registration

Validity period of CEF course registration

Every CEF course will have a validity period of four years, or until the expiry of their respective QR registration, whichever is the shorter


A more robust documentation checking system for the renewal procedures

Deterrence of non-compliance with CEF terms and conditions

Issue of warning letters upon infringement of terms and conditions

For severe non-compliance, cancellation of course registration or referral to law enforcement agencies for formal investigation
.

Deterrence of non-compliance with CEF terms and conditions

In addition to the existing sanctions, set up a probation list which records course providers that have repeated or serious contraventions of terms and conditions, and publicise the list on CEF’s website

.

CEF Course Registration and Renewal of Registration

Course providers are advised to read the Guide to Registration, Post-registration and Renewal of Reimbursable Courses under Continuing Education Fund (operated by Local Self-accrediting Course Providers) or Guide to Registration, Post-registration and Renewal of Reimbursable Courses under the Continuing Education Fund (operated by Non-self-accrediting Course Providers), as applicable, before submitting their applications to HKCAAVQ for assessment. Completed application forms and supporting documents should be submitted to HKCAAVQ via the e-Portal (https://eportal.hkcaavq.edu.hk/). The processing time will normally take between 7 to 30 calendar days. 

CEF Course Amendment

Course providers are required to seek prior written approval from the Secretary for Labour and Welfare for any change(s) made to the registered course by using the Application Form for Amendment. Unauthorised change(s) made to the registered course will be considered as non-compliance with the CEF Terms and Conditions, and may lead to de-registration of the course or other regulatory actions. 

If the course is accredited by HKCAAVQ and the proposed amendment constitutes substantial change to the accreditation status, please seek prior approval from HKCAAVQ before submitting the application for amendment.

Completed application forms and supporting documents should be submitted to HKCAAVQ via the e-Portal (https://eportal.hkcaavq.edu.hk/). The processing time will normally take 30 calendar days.

Inspections

As deemed necessary, post-registration onsite inspection visit(s) which may involve both surprise audit visits and scheduled inspections of classes and records kept and maintained by the course providers may be conducted by officers from LWB, HKCAAVQ or Office of CEF. Such exercises are to ascertain whether the course concerned continues to fulfil the CEF registration criteria, and whether any imposed conditions under the CEF Terms are fulfilled.

Enquiries

For enquiries about the HKCAAVQ’s assessment service for CEF reimbursable courses, please contact us on 3658 0241 or email to [javascript protected email address].

For Local Self-accrediting Course Providers (for submission of applications on and after 1 April 2019)

  • Guide to Registration, Post-registration and Renewal of Reimbursable Courses under the Continuing Education Fund (operated by Local Self-accrediting Course Providers)PDF
  • Application Form for Registration / Renewal of Registration (For Local Self-accrediting Course Providers) | MS Word 
  • Application Form for AmendmentMS Word

Useful information from CEF webpage and LWB

  • A Dos and Don'ts List for CEF Course Providers | Link to CEF Webpage
  • Template of Statement of Consent (Applicable for Local self-accrediting Course Providers) | Link to CEF Webpage
  • Form of Notification of QR Registration (For Local Self-accrediting Course Providers) | MS Word

For Non-self-accrediting Course Providers (for submission of applications on and after 1 April 2019)

  • Guide to Registration, Post-registration and Renewal of Reimbursable Courses under the Continuing Education Fund (operated by Non-self-accrediting Course Providers)PDF
  • Application Form for Registration / Renewal of Registration (For Non-self-accrediting Course Providers) | MS Word
  • Application Form for AmendmentMS Word

Useful information from CEF webpage and LWB

  • A Dos and Don'ts List for CEF Course Providers | Link to CEF Webpage
  • Template of Statement of Consent and Acknowledgement (Applicable for Non-self-accrediting Course Providers) | Link to CEF Webpage
  • Form of Notification of QR Registration (For Non-self-accrediting Course Providers) | MS Word

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